Voice-over-internet-protocol (VoIP) calling is simple and inexpensive, and most providers incorporate unified communications (UC) features that streamline business conversations. A cloud-based phone system’s technical part is VoIP. They could be thought of as the same thing or as components of the same business phone system.
To aid in your overall VoIP transition, read our step-by-step guide on how to set up a VoIP system, which will walk you through the process from beginning to end:
Determine the requirements of your team
Determine what your company and team require from a VoIP phone system first. Do you only require a basic system that allows you to phone and text, or do you require a service that includes more collaboration features such as video conferencing, team messaging, and file sharing? Understand what is require for your business will allow you to grow and communicate effectively.
Ensure that your network is dependable
As you might guess, VoIP setup necessitates high internet speeds because the technology divides voice data into packets that are then transferred over your connection. You’ll need a connection capable of handling both inbound and outbound calls, as well as any internet traffic created by UC capabilities like video conferencing and team messaging. If you’re looking to improve your business broadband or SoGEA broadband with a cost-effective solution talk to us today.
Determine the VoIP budget that is available
How much budget does your company have to invest on a new VoIP system? Price is an important concern in any organisation, so think about your available budget before you start looking for VoIP providers and services. Consider how important the latest communications are to the success of your small business it’s possible that scrimping on a phone system could cost you more down the line.
Choose your hardware and features.
Different small businesses require different features and hardware, so VoIP is all about options. To maintain a specific level of quality, a company with many employees who are on the phone most of the day could require a choice of VoIP headsets and call monitoring services. The list of alternatives and scalable packages is extensive, which is why one of the most crucial things for you to complete is determining which features and hardware are essential, and which are optional.
Identifying the must-have vs wishlist features for your VoIP system may necessitate some research and due diligence. However, you should take these steps to guarantee that your system contains all the communications capabilities required for your business.
Choose your provider
There are a lot of choices when it comes to hosted VoIP services and cloud phone systems; deciding which one is best for you might be difficult. Whether you’re a small business or have plans to grow and expand, our business phone systems scale with you, always keeping you connected. At Enconvo we offer expert knowledge, vast experience and a motivated team of friendly account managers that are here to help you through every step of your journey, from configuration to ongoing support and advice.
Transfer Your Phone Numbers
You should preserve your current phone numbers so that you can be reached at any time. Having an existing account with a previous carrier makes the procedure easier, so it’s vital that you don’t discontinue your existing phone service before the porting process is complete. It can take anywhere from a few minutes to a week or more to finish the process. The length of time it takes varies depending on the VoIP provider’s process, although most can swiftly port numbers if the landline carrier is responsive.
The benefits of switching to VoIP are extensive. Although most providers make the switch simple, some businesses are still hesitant because they believe the VoIP setup procedure will be difficult. This guide demonstrates how simple it is to set up a VoIP system.
Enconvo’s cloud phone system is an all-in-one solution if you’re seeking a complete package under one roof. It combines the ease of a hosted VoIP provider with excellent UC capabilities. You’ll have a simple way to communicate with customers in both local and international markets, as well as crucial capabilities for managing conversations and collaborating with your team.
If you would like to discover how easy it is to set up a VoIP system and start to enjoy all the benefits they deliver, contact us.
